MANAGING TIMESHEET 25/05/2020

Dear Member,

 
I hope that you and your family are keeping well during these extraordinary times.
You will no doubt have heard that the Executive have decided to invoke ‘Step 1’ of their plan for recovery from the lockdown imposed by the COVID-19 virus. This means that casual golf is now permitted to be played but under a strict protocol as described in Annex A below.
To maintain compliance with the protocol and to re-introduce golf safely for all concerned, the golf club have decided the following:
1.     All members must book tee-times in advance using the on-line system, BRS Golf. We have no method of supporting telephone booking at this time.
2.    Booking a timeslot must comply with playing times set out in Annex B below.
3.    A member can only book 1 timeslot at a time for his/herself and other playing partners.
4.    Each timeslot can accommodate up to 3 players
5.    All players must be named to facilitate contact tracing if required. Anyone not complying with this regulation when booking, by using generic terms such as ‘Guest’ or ‘Member’ will have their selected timeslot removed from the booking system.
6.    Timeslots will be available in 14 minute intervals
 
For availability of timesheets please see Annex C
 
  
7.    At the weekend the booking system, in order to comply with protocol, will operate as follows:
Saturday
A Class 1A member will be allowed to book a timeslot for themselves and their playing partners from 7.00 to 9.00 approximately, either starting at the 1st or the 10th. This will accommodate in the region of 54 players on the course during this time, up to 11.00.  Booking will also be allowed from approximately 11.00 to 13.00 starting again at either the 1st or the 10th. Again this will accommodate in the region of 54 players.
 
(Times are spaced 7 minutes apart, however times ending in an ‘even’ number denote a starting time for the 1st tee and those ending in an odd number represent a stating time for the 10th.
IE 08:00 = 1st tee and 08:07 = 10th tee.)
The Saturday timesheet remains available to other categories of membership dependent upon their playing rights as per their category of membership.
 
Sunday
8.   
SunSunday booking will be as with Saturday booking but will be open to all classes of membership as per Annex Bin accordance with their playing rights as per their category of membership.
 
9.    The slots for Saturday and Sunday booking will be made available every Thursday at 12.00 noon and will be available on a first come, first serve basis.
To To ensure that every eligible member has an opportunity to play at least one 18 hole round of golf over the weekend, no one will be allowed to play more than once over the weekend until further notice.
10.For ladies golf on a Monday and a Friday the booking system will operate in a similar fashion to that as described for Saturday and Sunday with agreed slots being allocated across both days. Timeslots have been allocated for Ladies as follows. Monday, 09.00 to 10.30 and 1.30 to 3.00pm and Friday 09.00 to 10.30 and 1.30 to 3.00pm
 
11.Use of the timesheets will be monitored regularly and allocated playing times may be revised as a result.
 
12.Members may make use of the practice fairway but the number of persons using this facility must not exceed three at any time and social distancing must be observed at all times. Members may make use of the practice putting green in the few minutes available to them prior to teeing off but at no other time.
 
 ANNEX A
  
 PROTOCOL FOR THE RE-INTRODUCTION OF GOLF IN NORTHERN IRELAND
 
Rules for Golf Clubs in Step 1
 
 This Protocol sets out the basis on which golf can be played in a safe manner, during Step 1 of the Northern Ireland Executive’s Plan for moving out of Lockdown. These rules are subject to change and golf clubs are asked to check www.golfnet.ie regularly for updates.
Clubs wishing to open their courses for use must ensure that:
 
• Members with colds or any symptoms of COVID-19 stay away from the golf course/clubhouse.
• Physical distancing rules are observed by all members at all times in the car park, clubhouse and on the course.
• Play is restricted to: - members only - casual golf only (no club competitions or opens).
• Personnel are on hand to monitor adherence with physical distancing rules and the rules for golfers set out in this document.
• Tee times are booked in advance online or over the telephone. Clubs must ensure that players names are recorded on timesheets and timesheets must be kept for a period of at least 6 weeks to assist with contact tracing should the need arise.
• Daily timesheets are restricted to a minimum of 10, 12 or 14 minute intervals. Clubs may only choose one interval for each day. If clubs choose 10+ minute intervals, play is restricted to a single golfer per start time. If clubs choose 12+ minutes, up to 2 golfers may play per start time. If clubs choose 14+ minutes, up to 3 golfers may play per start time. (Note: these measures will result in a maximum of 60 golfers occupying an 18-hole course at any given time, this is around 54% of full capacity in step 1).
• Bars/restaurants remain closed and off-limits as per the Executive’s 5 step plan. Clubhouse access should be confined to use of toilet facilities (provided they can be kept clean) and initial retrieval of golf equipment from lockers.
• There are no social gatherings, of any size, at the facility.
• Members are instructed not to touch the flag or flagstick.
• Rakes are removed from the course. Players are requested to smooth bunkers using their feet or a club.
• Hire trolleys (electric and pull trolleys) must be sanitised prior to each use.
• Caddies are not permitted (exception: where the group of golfers and the caddies are from the same household).
 In addition, the following guidelines should be observed:
• Signage should be erected to reinforce physical distancing rules.
• Holes/cups should be altered to facilitate easy retrieval of golf balls.
• Hand sanitisers should be made available.
• Regular cleaning of toilets (on course & in clubhouse) if they are in use.
• Where possible ball washers, bins, sandbags, benches, divot boxes and non-essential furniture should be taken in off the course. Where such fixtures are permanent, they should be taken out of use.
• Where practice putting greens are open, the holes should be filled in or covered, otherwise the greens should be closed.
• Members of the same household should play together, rather than split into mixed groups.
• The use of golf buggies is discouraged. Buggies must be sanitized thoroughly after each use.
• It is strongly recommended that all golf clubs have a policy of allowing juniors to play only if they are accompanied by an adult. In addition, wherever possible juniors should restrict themselves to playing with other members of their own household.
• Clubs will have to consider ways in which social distancing can be facilitated in practice facilities. If such facilities are open, golfers must warm up on their own. Holes must be filled in on the practice putting green(s).
• If necessary, defibrillators should be moved to an accessible area and members should be notified of its new location.
 
 
 
 HON SECRETARY
 
 
 
 
 
 
 
 

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